By Kashava Logan & Deborah Joy Block
You’re planning the perfect event, but where do you start? From determining the perfect venue, selecting the decor and creating a seating chart, there are many elements to be planned. The first step is to choose from the selection of advisors – event consultants, coordinators and planners – to coach you through making your event memorable.
For the client who wants an initial consultation, consider an event consultant. An event consultant will be your triage consultant, prioritizing your ideas and game plan. The consultant will meet with you for three sessions to specifically review and narrow your plans, wedding design, budget review, and connect you with the best vendors in the Virginia area. The event consultant helps to bring innovative ideas while acting as your temporary assistant.
For the client who has planned their event but require assistance with executing final preparations, consider an event coordinator.The event coordinator will provide you with month of and day of coordination to assist with completing the final details, initiating services four to six weeks prior to the event. Think of the event coordinator as the person who “ties up loose ends” while ensuring the event remains as scheduled.
For the client who does not have time or would like a full-time advisor to assist with stress reduction, consider an event planner. The event planner provides comprehensive assistance from the initial concept of the event through the very end. The event planner is the total package – your rainmaker, fairy godmother and ultimate stress reducer.
Although there is not a wide-spread agreement on the terminology, review the responsibilities to determine how you would like your coach/advisor to assist you.
|Event Task||Event Consultant||Event Planner||Event Coordinator|
|Budget Review & Budget Management||✓||✓||–|
|Ceremony & Reception Venue Selection Assistance/Site Visits||–||✓||–|
|Food and Beverage Selection||–||✓||–|
|Review all contracts with wedding professionals||–||✓||✓|
|Style, design and wording of invitations||–||✓||–|
|Seating chart & RSVP Tracking||–||✓||–|
|Rehearsal Coordination & Ceremony Coordination||–||✓||✓|
|Wedding Day Itinerary Construction||–||✓||✓|
|Assist with vendor pay||–||✓||✓|
|Maintain timing of event||–||✓||✓|
Deborah Joy Block is a certified special events coordinator, certified etiquette coach and the most recommended national wedding dance expert by the media, engaged couples and vendors. She has 17 years of experience in the special events industry and worked with thousands of clients. Block is the owner of event planning company “Dance for Joy Events” and “First Dance” company “The Wedding Dance Specialists.”